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Shimonoseki City University
Issuance of certificates (graduates)
If you need a certificate, please come directly to the University Executive Office window (Student Affairs Department Educational Affairs Divisiton) or request it by mail. Requests by phone, facsimile, or e-mail are not possible.
Certificate type and issuance fee
| Type of certificate | Fees | |
|---|---|---|
| Certificate of Graduation | Japanese text | 300 yen per copy |
| English language | ||
| Transcript | Japanese text | |
| English language | ||
| Certificate of completion ※Graduate Schools and Majors For those who have completed the program |
Japanese text | |
| English language | ||
| Certificate of Academic Ability ※Japanese only |
Junior high school society | |
| High school citizens | ||
| High School Commercial | ||
Requests at the counter
What you bring at the time of application
- In the case of the individual's request
- Identification card (driver's license, health insurance card, etc.)
- Issuance fee (300 yen per copy). Please prepare without change.
- In the case of a request by an agent
- A copy of your ID card (driver's license, health insurance card, etc.)
- Identification card of agent (driver's license, health insurance card, etc.)
- Power of Attorney (signature and seal of the person are required)
Power of Attorney Style 78KB - Issuance fee (300 yen per copy). Please prepare without change.
Request by mail
Please enclose the following in a sealed letter and send it to Student Affairs Department Educational Affairs Divisiton.
Destination
〒751-8510 2-1-1, Daigakucho, Shimonoseki-shi, Yamaguchi
Student Affairs Department Educational Affairs Divisiton, Shimonoseki City University
1. Certificate grant application
Please download the application form below.
- Certificate issuance application form (graduation certificate, transcript, completion certificate) 106KB
- Certificate grant application for academic achievement (for obtaining an educational staff license) 116KB
If you can not print, please create a memo (application form) with the following items on A4 paper.
- Name, reading, gender, gender (in the case of an English certificate, enter the romanization of the name)
- Old name (only when it is different from the name at the time of graduation or separation)
- Date of Birth
- Faculty/Department
- Student ID number (if you don't know, you don't need to fill it out)
- Date of enrollment and date of graduation
- Address of your home by mail
- Phone number (numbers that can be reached during the day, such as home, mobile phone, workplace, etc.)
- The name of the required certificate and how many copies are required (in the case of an English certificate, please indicate so)
- Necessity of strict sealing
2. Copy of ID card (driver's license, health insurance card, etc.)
- Please enclose a copy of the certificate issued by a public organization that can confirm the name, address, date of birth, etc. of the person.
- If there is a change of address and a new address is listed on the back, a copy of the back is also required.
- A copy of the submitted ID will be used only for identity verification at the time of issuance of the certificate, and will be disposed of appropriately after confirmation.
3. Reply envelope
- Please specify your home address, postal code and name on the reply envelope, and attach a stamp for the required amount. ※It cannot be sent to an address other than the person. (No work place, etc.)
- The type of envelope and postage vary depending on the type and number of certificates requested. The following postage is a guide without sealing.
- If you are in a hurry, please attach an additional stamp for the express delivery fee. (Please attach a stamp for ordinary postage + express delivery fee. Only stamps for express delivery fees are not treated as express delivery.)
- If the postage is insufficient, you will need to send the missing stamp again.
- If the application cannot be accepted due to inadequate documents, etc., we will return it in a reply envelope.
[Type of reply envelope and estimated postage]
| Number of certificates (approximate number) | Envelope size | Postage (normal) | Express delivery fee |
|---|---|---|---|
| 1 to 2 sheets | Long No. 3 (approximately 23.5cm x 12cm) | 84 yen | From 260 yen |
| 3 to 6 sheets | 94 yen | ||
| 7 tickets~ | Square No. 2 (approximately 33cm x 24cm) | From 140 yen |
4. Issuance fee
- Fixed amount exchange of 300 yen per copy (for example, 900 yen if you apply for one graduation certificate and two transcripts)
In the case of mailing, payment methods are only available for fixed-rate small exchange rates.
Fixed-amount exchange rate
| How to purchase | ・You can purchase it at the post office window. |
|---|---|
| Notes | ・Please prepare the fixed-amount currency exchange certificate at the amount without excess or deficiency. (Example: In the case of 600 yen for two copies, instead of a fixed exchange of 750 yen, two fixed exchange of 300 yen, etc.) ・Please do not write anything on the fixed-amount exchange certificate. ・Please send us a fixed amount money order certificate with no excess or deficiency. ・Please do not write anything on the fixed-amount exchange certificate. ・Fixed-amount money order certificates must be issued within 6 months. ・If the above precautions are not followed, you will be required to send an appropriate fixed amount of money again. |
5. Additional required documents for proxy application
- Power of Attorney (signature and seal of the person are required)
Power of Attorney Style 78KB - A copy of the agent's ID card (driver's license, health insurance card, etc.) ※If you submit a copy of the agent's ID card, you will also need a copy of the applicant's ID card.
- A copy of the submitted ID will be used only for identity verification at the time of issuance of the certificate, and will be disposed of appropriately after confirmation.
Notes (Please be sure to read)
Number of days created
| Type of certificate | In the case of application at the counter | In the case of application by mail |
|---|---|---|
| Certificate of Graduation Transcript Certificate of completion |
About 30 minutes to 1 hour※ (Please check at the counter.) |
Post it to the post in 2 days.※ (Excluding Saturdays, Sundays and public holidays) |
| Certificate of Academic Ability | About a week | About a week |
- It may take up to one week for a certificate in English. Please note that if there are any deficiencies or confirmation items in the application by mail, the issuance will be further delayed.
About strict seal processing
Since it is issued on a tamper-proof paper (except for some certificates), it will not be strictly sealed. If the submission address has specified a strict seal, please fill out the application form.
- A strict seal is to enclose a certificate in an envelope designated by the university and make it invalid. You will not be able to check the contents by yourself.
Name of Certificate
The certificate will be issued with the name at the time of graduation or leaving. If you have changed your name after graduation, please prove it to the submission address yourself.
About certificate about scholastic ability
Applicable Licensing Law
| Applicable Licensing Law | Year of enrollment | |
|---|---|---|
| A kind of | New Act (Revised Law of 2016) | Students enrolled after the fiscal year ended March 31, 2019 |
| Old Law (Revised Law of 1998) | Students enrolled in FY2000 through FY2018 (Heisei 30) | |
| Old law (revised in 1988) | Students enrolled in the period from 1990 to 1999 (11) | |
| Old law (revised 1954) | Students enrolled before the fiscal year ended March 31, 1989 | |
| Senshu | New Act (Revised Law of 2016) | Students enrolled after the fiscal year ended March 31, 2019 |
| Old Law (Act revised in 1988) | Students enrolled in FY1990 through FY2018 (Heisei 30) | |
- Please be sure to check with the submission address regarding the applicable license law. (If you have earned credits at another university, the applicable license law may change.) If there is no entry on the application form, it will be issued under the new law.
Request and contact information for certificates
〒751-8510 2-1-1, Daigakucho, Shimonoseki-shi, Yamaguchi
Student Affairs Department Educational Affairs Divisiton, Shimonoseki City University
TEL. 083-252-0289 / FAX. 083-252-8099
E-mail.[email protected]